Team Meeting #1 Notes

Hello all you running enthusiasts! Here are the minutes from our first 2011 team meeting.
Topics Covered:
HOW ARE WE DEVELOPING OUR TEAM?
As it has been done in years past, legacy runners from the 2010 team will have first option of running. From that point, it will be the first who pay their entry fee. There will be 20 runners and four alternates. The first 20 people who pay their fee will be runners, the next four will be alternates. The four alternates will be asked to hold onto their checks as alternates are not being required to pay the fee. Please keep in mind if you are named an alternate, when someone cancels, we will draw first from the alternate list. We will need to take 20 runners and four alternates with us to the event as per race rules. (We actually had to use an alternate last year - good thing we had back-up!)

WHAT IS THE ENTRY FEE?
Every runner will be responsible to pay a $50 entrance fee. This fee will not be reimbursable, however, it will be transferable in the case of needing to cancel. If a runner does need to cancel, the team captains will find a replacement runner. That replacement runner will then be responsible to pay the $50 to the person s/he is replacing; the cancelling runner is also responsible to get the $50 from her/his replacement. We will be accepting payment beginning 01 November through 15 November. Please make checks paid to USCGAUX Flotilla 55, memo should read 2011 B2V Entry Fee. You can mail them to PA1 Allyson Conroy, PADET San Diego, 2701 North Harbor Drive, San Diego, 92101. (These checks will be deposited into our Team 1790 account.)

WHAT DOES THE ENTRY FEE GO TOWARD?
The team entry fee is $1,900. This will be paid to the team organizers NLT 15 December. If we do not pay this entry fee by this date, there will be no Team 1790 in the 2011 Baker to Vegas Challenge Cup Relay. On top of the entry fee, the team has to pay for the command center where we have all of our meetings and where our communications are based out of. We also need to make sure there is water in the follow vehicle for the runners. On the conservative spectrum we need to raise $5,000 to make this team work.

HOW ARE WE RAISING MONEY?
We currently have t-shirts that we are asking for a donation of $15 and hats for an $18 donation to help us out. Twenty-five percent of every donation will be donated to the Coast Guard Foundation Family Disaster Fund, which at the moment is benefiting the families of 6017. The rest of the money will go toward the cost of the merchandise and Team 1790. To break even and attain our goal, each runner should be responsible for 30 t-shirts. T-shirts can be picked up in the PADET San Diego office on Sector San Diego, 2nd Deck of Hangar 2, or ordered online at www.allteamsportsinc.com.

INDIVIDUAL MWR HELP
The Coast Guard has a CG Sports Participation Grant Program. Each runner is highly encouraged to submit for this race to help with expenses (you can also tack on any other races you are interested in - marathons, half marathons, triathlons, ultramarathons). You need to have your package in NLT 03 January 2011. The message that came out is ALCGPSC 090/10.

WHERE TO STAY IN VEGAS?
The event is centered at the LV Hilton. It is a nice hotel - not too shabby, pretty close to the strip. If you are able to stay here, please book your hotel reservations through www.bakervegas.com. On the left hand side there is a link for "host hotels." The event gets credit for everyone who makes their reservations through the B2V website - what this means is more support from the hotel for this wonderful event. You should book a room for Friday, Saturday and Sunday nights.

COMMAND SUPPORT
We have spoken with the commands of Sector San Diego as well as Sector Los Angeles/Long Beach and both are very supportive. For those participating in the race permissive orders will be drawn up for them. GVs will be used to caravan to Vegas from SLA and SSD (more info on this to follow closer to the race).

If you have any further questions, please do not hesitate to contact one of the team captains.

Warmest Regards,
1790 Team Captains
Lt.j.g. Bill Burwell, william.j.burwell@uscg.mil
PA1 Allyson Conroy, Allyson.e.conroy@uscg.mil
BM3 Mike Lesley, michael.r.lesley@team1790

UNCLAS //N01710//
ALCGPSC 090/10
SUBJ: COAST GUARD SPORTS PARTICIPATION GRANT PROGRAM A. COAST GUARD MORALE, WELL-BEING AND RECREATION MANUAL, COMDTINST M1710.13C (SERIES) 1. THIS ALCGPSC OUTLINES THE APPLICATION PROCESS FOR COAST GUARD SPORTS PARTICIPATION GRANTS. AS A REMINDER OF DEADLINES PUBLISHED IN ENCL (11) OF REF A, PERSONNEL REQUESTING SPORTS PARTICIPATION GRANTS FOR NAF YEAR 2011 (1 FEBRUARY 2011 THROUGH 31 JANUARY 2012) MUST SEND THEIR REQUEST TO THE COMMUNITY SERVICES COMMAND (CSC) TO ARRIVE NLT 3 JANUARY 2011. SINCE GRANT REQUESTS USUALLY EXCEED AVAILABLE FUNDING, REQUESTS RECEIVED AFTER THE DEADLINE WILL NOT BE CONSIDERED.
REQUESTERS ARE REMINDED THAT THE DEADLINE IS IMMEDIATELY FOLLOWING AN EXTENDED HOLIDAY PERIOD AND THAT THEY SHOULD PLAN ACCORDINGLY TO ENSURE REQUESTS ARE PROCESSED THROUGH THE CHAIN OF COMMAND AND ARE RECEIVED ON TIME.
2. ACTIVE DUTY MEMBERS DESIRING FUNDING ASSISTANCE IN SPORTS COMPETITION DURING NAF YEAR 2011 MAY SUBMIT A REQUEST TO CSC VIA THEIR UNIT COMMANDING OFFICER, THE COGNIZANT MWR AUTHORITY AND THE THE MWR OFFICE AT THE PSSU, IF APPLICABLE, FOR CONSIDERATION.
3. COMMANDS WITHIN THIS CHAIN OF COMMAND MUST INDICATE ON THEIR ENDORSEMENT THEIR FUNDS AVAILABILITY TO HELP IN DEFRAYING THE COSTS ASSOCIATED WITH THE REQUEST, VERIFY ACCOMPLISHMENTS STATED BY THE ATHLETE, AND INDICATE THE COMMANDS DEGREE OF SUPPORT.
4. REQUESTS SHOULD BE MADE FOR FUNDING SPECIFIC EVENTS DURING THE ENTIRE NAF YEAR AND REQUESTING FUNDING FOR MULTIPLE EVENTS IS NOT UNCOMMON. A FUNDING REQUEST FOR MULTIPLE EVENTS MAY BE SUBMITTED, HOWEVER, EACH EVENT IN THE REQUEST MUST BE DISTINCT, IDENTIFIABLE AND SEPARATED BY EACH COMPETITION. ONLY ONE GRANT FROM EACH LEVEL OF COMPETITION, AS DEFINED IN REF A, WILL BE CONSIDERED FOR APPROVAL. A DETAILED BREAKDOWN OF EXPENSES ASSOCIATED WITH EACH EVENT REQUEST MUST BE PROVIDED TO INCLUDE SUCH CATEGORIES AS REGISTRATION FEES, TRAVEL, LODGING, ETC. ONLY GRANTS THAT FOLLOW SUBMISSION GUIDELINES WILL BE REVIEWED.
5. CRITERIA TO BE USED IN DETERMINING WHETHER A SPORT GRANT WILL BE AWARDED INCLUDE, BUT ARE NOT LIMITED TO: THE AVAILABILITY OF FUNDS, THE NUMBER OF SPORT GRANTS AWARDED IN PRIOR YEARS, ACHIEVEMENT OF THE PARTICIPANT, THE REASON FOR THE REQUIREMENT TO PARTICIPATE IN STATE, NATIONAL, AND INTERNATIONAL LEVELS OF COMPETITION, AND THE PARTICIPANT'S WILLINGNESS TO PROVIDE POSITIVE PUBLICITY TO THE COAST GUARD AND THE MWR PROGRAM BY PARTICIPATING IN THE EVENT.
6. ENCLOSURE (11) OF REF A DETAILS THE REQUIRED INFORMATION NECESSARY FOR EACH SPECIFIC GRANT REQUEST.
7. REQUESTS MUST BE MAILED TO COAST GUARD COMMUNITY SERVICES COMMAND, BATTLEFIELD TECH CENTER 1, SUITE 500, 510 INDEPENDENCE PARKWAY, CHESAPEAKE, VA 23320-5180, ATTN: R. T. DOWNS, CWO4.
QUESTIONS MAY BE DIRECTED TO CWO4 R. T. DOWNS AT (757) 842-4928 OR E-MAIL ROBERT.T.DOWNS(AT)USCG.MIL.
8. INTERNET RELEASED AUTHORIZED.
9. MINIMIZE CONSIDERED.
10. RDML DANIEL R. MAY, COMMANDER, CG PERSONNEL SERVICE CENTER, SENDS.